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Prosynergy
Create Value to reduce suffering and restore human flourishing
May 2026 Insights for River Green Home Solutions
Prepared by Karan · Prosynergy Bookkeeping
Revenue
$23,742
↓ 11.5% vs April
Net Income
$11,702
↑ Recovery from ($2,933)
Cash in Bank
$36,727
↑ +$16,766 / +84% vs April
Profit Quality Score
2.11
⚡ Elevated — see waterfall
"May was a month of financial momentum — a surging deposit pipeline and recovering margins signal a genuinely busy summer ahead."
📊 A Note on May's Numbers
May is the last month before job costing and WIP tracking go live in June. That means the margin swings you see in the P&L below — materials expensed in the wrong month, revenue and costs landing out of sync — are a known limitation of how the books have been kept. Starting June, every cost gets matched to the job that earned it. Future reports will show true per-job profitability. The two insights below focus on what actually matters heading into summer.
Key Insights — May 2026
Your Summer Is Already Pre-Funded
Unearned Revenue hit $20,181 in May — clients paying deposits for jobs booked two months out. You also set aside $10,338 in your Upcoming COGS account specifically to cover materials for those jobs. Cash is at an all-time high of $36,727, the Lowe's card is paid to zero, and the BlueVine LOC is being paid down. The business is in a strong position heading into your busiest season.
→ Action: Assign each open job to a QBO Project before June 1 so job costing captures every cost and deposit correctly from day one.
June Changes Everything — Here's What to Expect
The margin swings in the P&L (0.4% in February, 83% in March, 16% in April, 73% in May) are a recording artifact — materials hitting in a different month than the revenue. Your real 4-month gross margin is 59.4%. Starting in June, WIP tracking parks material costs on the Balance Sheet until the job closes, then moves them to COGS at the same time revenue is recognized. One trigger point. Clean numbers. Your P&L will finally reflect what your business actually earns per job.
→ Expect June's report to look different — in a good way. Per-job profitability will be visible for the first time.
Profit & Loss Summary — February through May 2026
Line Item
Feb 2026
Mar 2026
Apr 2026
May 2026
4-Mo Avg
Income
Revenue (Net)
$3,594
$44,239
$26,820
$23,742
$24,599
Cost of Goods Sold
Construction Materials
$678
$4,846
$20,078
$4,252
$7,463
Subcontractors
$2,900
$2,713
$2,390
$2,110
$2,528
Total COGS
$3,579
$7,558
$22,468
$6,362
$9,992
Gross Profit
$15
$36,681
$4,352
$17,380
$14,607
Gross Margin %
0.4%
82.9%
16.2%
73.2%
59.4%
Operating Expenses
G&A
$640
$523
$4,088
$2,245
$1,874
Professional Fees
$315
$1,612
$1,122
$1,148
$1,049
Banking Expenses
$391
$309
$339
$306
$336
Marketing
$1,509
$1,164
$209
$50
$733
Vehicles
$223
$528
$157
$870
$445
Office & Software
$398
$1,094
$69
$536
$524
Insurance
$195
$195
$195
$195
$195
Utilities & Other
$354
$1,311
$595
$30
$573
Total Expenses
$4,026
$6,736
$6,773
$5,378
$5,728
Net Operating Income
($4,011)
$29,945
($2,421)
$12,002
$8,879
Operating Margin %
(111.6%)
67.7%
(9.0%)
50.5%
36.1%
Net Income
($4,239)
$29,821
($2,933)
$11,702
$8,588
Net Margin %
(118.0%)
67.4%
(10.9%)
49.3%
34.9%
Color key for May 2026 column vs 4-month average —
Teal = better than average |
Coral = below average
Cash Flow Waterfall — May 2026
What This Means
Cash +$16,766 ↑
Bank balance hit an all-time high of $36,727 — driven by a healthy source: clients pre-paying for summer jobs.
Advance Deposits +$16,921 ↑
$20,181 in future work already funded and sitting in the bank. Summer pipeline is full.
Working Capital ($3,956) ↓
Lowe's card paid to zero. BlueVine LOC being paid down. Cash put to work strengthening the balance sheet.
Owner Draw $7,500
31.6% of May revenue — consistent and sustainable.
Profit Quality 2.11 ⚡
Elevated because $16,921 in advance deposits hit cash before the work is done. Expected for a contractor collecting deposits — not a concern.
Strong — though timing-distorted. True 4-month average: 59.4%. Job costing will normalize this in June.
Owner Draw / Revenue
31.6%
$7,500 on $23,742 revenue. Healthy range for a service business at this stage.
📅 Before Next Month
The Event
Job costing and WIP tracking go live in June — the most significant change to how your books work since you started.
Estimated Impact
True per-job profitability becomes visible for the first time. The $20,181 in deposits represents 5+ jobs whose real margins have been hidden by timing mismatches.
One Action Item — Due June 1
Set up a QBO Project for every job in the deposit pipeline — Gary Allensworth, Anita Berstler, and all others. Map each to its deposit so costs track to the right project from transaction one.
🔭 Job Costing Preview — What Net Income Could Look Like
The chart below shows actual monthly net income vs. a job-costed estimate — what profit would have looked like if materials were matched to the jobs that earned them (using the 4-month average gross margin of 59.4%). April goes from a ($2,933) loss to an estimated $8,644 profit. Starting June, you'll see the real version of this chart — by project.
Methodology: Applies a consistent 59.4% gross margin to each month's revenue with actual operating expenses unchanged — smoothing the materials timing mismatch. Real job costing in June will give exact numbers by project.
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This report has been prepared by Prosynergy Bookkeeping based on information provided by the client and exported from QuickBooks Online. It is intended for informational purposes only and does not constitute financial advice, tax advice, or a compilation, review, or audit of financial statements. Please consult a licensed CPA or financial advisor for matters requiring professional judgment.